Who doesn't love parties?🎉 I know... crazy how's it's already that time of year again! 😮😮
Start locking in a date, venue and entertainment plus organising the catering, invites and decorations for your work Christmas gathering before they are all booked out!
Planning a work Christmas party shows your support and appreciation towards your teams morales and years achievements!
Here are a couple of practical tips for business owners to consider when organising a memorable work Christmas party. I will look at why it's import to start planning early, how to set the vibe, consider your guests when you think about how you will show appreciation and plan to have heaps of fun!!
1. Start Planning Early
Start planning your work Christmas gathering early to avoid last-minute stress, especially when it comes to selecting a date, which can often be the most challenging part. Keep in mind that it’s nearly impossible to accommodate everyone’s schedules, so it's important to set a date well in advance to avoid conflicts with other events.
My tip is to first consult the work holiday calendar, checking if any holidays or time off is booked then choosing a date that isn’t too close to Christmas, will ensure better attendance and a smoother planning process.
2. Booking a venue
Start researching to secure the best venues in the area where you may like to host your function. Finding a venue that matches your budget, style and vision can be challenging! Your venue needs the perfect balance of beauty and practicality to make sure your work party runs smoothly!
Consider what type of venue space you want- indoor/outdoor, your guest numbers, and check the venues capacity restrictions before committing.
Gather all your venue options in one place to be able to compare the pros and cons of each venue space.
3. Choose a Theme
Now I know themed events aren't for everyone but it can be as “In Theme” as your business would like to make it.
A themed work party could be a "Colour Theme", "Hawaiian Christmas shirt", a Christmas Cocktail theme or a bit silly with a Christmas Pyjama Party or Christmas hats and antlers.
Ensure the theme aligns with your company culture and employee preferences. It really helps sets the tone and atmosphere of the party plus with coordinating the decorations, styling, activities and designing the invites which can
now be sent out as you want everyone to save the date.
4. Plan Engaging Activities
Make an impact at your event by using entertainment or activities to bring your event to life!
This will create a fun atmosphere amongst your audience.
You could also go that bit further and add some best dressed prizes to match your demographics and theme, this will make for an unforgettable event that your guests will be talking about well after the function is over!
You could organise games, live band, DJ, photo booth or hosting a secret Santa gift exchange, that will keep guests entertained and encourages team bonding.
Top Tip- Look at what venues already have entertainment as this can help with budgeting.
Having a unique way of entertaining your guests will make it one to remember!
5. Offer a Variety of Food
Lock in catering! Consider your guest numbers and your teams dietaries when you look at the catering for your event.
Your catering style should reflect your theme, event atmosphere or vibe you want to portray. Sit-down meals is usually your more formal style where as if it's a mainly a stand up event- grazing platters, buffet style, or canapés are the way to go!
Your guests dietary needs will need to be a priority if you have people who have intolerances or requirements. Grazing platters allow for more options where the sit-down meals will need to offer an alternative. You can ask your guests to them to send their dietaries through when they RSVP.
🤤🤤 A pizza party grazing table, this would be amazing Christmas Party theme!
Delicious finger food is the perfect option for a cocktail style work Christmas celebration.
The work Christmas party is a time to show your staff appreciation for their hard work and dedication for the year!
Putting on a great celebration is the perfect opportunity so everyone can just relax, enjoy and have a good time.
Depending on the time of the function you may need transport and if it's be hosted privately you will need drinks and maybe some extra cocktail furniture or tableware like glasses, plates etc. It would be good idea to hire waiters, waitresses or bar staff so everyone can just relax, enjoy and have a good time!
Now that you've got all this information it's time to start planning and to get organised!
These tips will ensure a memorable and festive work Christmas party that boosts team spirit and celebrates the year’s achievements!
Don't leave it until the last minute to start planning and struggle as you are trying to do everything on your own! It's just not productive and will only leave you burnt out and stressing the week of the work celebration.
Do you need help with organising your Christmas party to do list?
Have you picked a date?
There are so many ideas and lists to start on.... So, tick one off by booking Whiz Bang Events in. ✅ ✅ ✅ If you are ready! Book a FREE 15 minute session to discuss how Whiz Bang Events can help. 🎉
Comments